The Best Strategy to Build a Reliable Supply Cataloging System
Understanding what is the best strategy to build a reliable Supply Cataloguing System

Overcoming Challenges in Spare Parts Management

Have you ever experienced difficulties in managing spare parts in your company? Problems such as missing parts data, difficulty finding the required information, and a lack of an organized system can lead to confusion and low efficiency in a company's operations.

In an increasingly competitive business era, it is important for companies to have a reliable supply cataloging system. This system plays an important role in managing information and ensuring the timely availability of spare parts.

In this article, we will discuss the best strategy for building a reliable supply cataloging system in your company. We will discuss in detail the steps you need to take to increase the efficiency and effectiveness of spare parts management. By following this strategy, you will be able to optimize the use of spare parts, reduce operational costs and increase productivity.

1. Analyze Company Needs

The first step in building a reliable supply cataloging system is to analyze your company's needs. You need to deeply understand the ongoing parts management process and identify areas that need improvement.

Start by conducting an audit of the existing system and identify weaknesses and deficiencies that need to be fixed. Get the parts management team involved in this process and get input from the various departments involved in parts management.

2. Adopt High Data Quality Standards

One of the challenges in spare parts management is poor data quality. Inaccurate, incomplete, or unstructured data can lead to erroneous decisions and inefficient use of spare parts.

In building a reliable supply cataloging system, it is important to adopt high data quality standards. One of the standards you can apply is ISO 8000, an international standard for data quality management.

By applying high data quality standards, you will be able to ensure that the parts data stored in the system is accurate, complete and well structured. This will facilitate the process of finding, making decisions, and using spare parts efficiently.

3. Using the Right Classification System

Proper classification is very important in parts management. By having a structured classification system, you can group spare parts based on certain characteristics and attributes, making it easier to find and select the required spare parts.

One of the classification systems that you can adopt is the NATO Supply Classification. This system has been used extensively in the defense industry and has a well-structured hierarchy.

By adopting the right classification system, you will be able to organize parts efficiently, reduce the time needed to find parts, and ensure timely availability of parts.

4. Implementing an Effective Codification System

Codification is the process of assigning each part a unique code to clearly identify it. In building a reliable supply cataloging system, it is important to implement an effective codification system.

One of the codification systems that you can adopt is the NATO Codification System. This system allows you to assign each part a unique code and group them according to certain characteristics.

In addition, you can also use the United Nations Standard Products and Services Code (UNSPSC) to broaden the scope of your parts codification. UNSPSC is a global codification system that covers various categories of products and services.

By implementing an effective codification system, you will be able to easily identify, track, and manage the spare parts in your cataloging system.

5. Clearing Data and Removing Duplication

Data that is not managed properly and data duplication can cause confusion and loss in the management of spare parts. Therefore, it is important to carry out the data cleansing process regularly and remove unnecessary data duplication.

In a reliable supply cataloging system, you need to have a data cleansing feature that can clean spare parts data from errors, duplications, and inaccuracies. This feature will help maintain data integrity and ensure that the data stored in the system is valid and reliable data.

In addition, the adoption of data duplication checker and data duplication removal features is also very important. This feature will help identify and remove unnecessary data duplication, thereby reducing errors in the use of spare parts and optimizing the use of resources.

Do you want to increase the efficiency of spare parts management in your company? Panemu is the right partner to help you achieve this.

Panemu is a company that has experience and is trusted in providing solutions related to spare parts management. We understand how important a reliable supply cataloging system is to increase productivity and reduce operational costs.

Panemu offers the best application for supply cataloguing, ieSpares Cataloguing System (SCS). SCS has complete features for an efficient and effective spare parts cataloging process.

With SCS, you can compile spare parts data according to high data quality standards (adopting ISO 8000), grouping them using the NATO Supply Classification system and the NATO Codification System codification system and the United Nations Standard Products and Services Code (UNSPSC).

In addition, SCS is also equipped with data cleansing features, data duplication checkers, and data duplication deletion. You can optimize the use of spare parts by eliminating duplication and ensuring data accuracy.

SCS can be customized according to the system implemented in your company. Our team of reliable catalogers are ready to assist you in implementing and processing SCS accurately.

Panemu has been trusted by various companies in Indonesia in managing their spare parts. We are committed to providing the best solutions and supporting your company in achieving efficiency and success.

Read more important article to help your business growth
Why Supply Cataloguing Is A Profitable Long Term Investment Rules in the Supply Cataloguing System in Companies that Must Be Understood Practical Steps to Begin the Supply Cataloging Process Understanding Supply Cataloging: An Important Foundation in Supply Chain Management

Optimizing Spare Parts Management with Panemu

In this article, we have discussed the best strategy for building a reliable supply cataloging system in your company. Starting from analyzing company needs, adopting high data quality standards, using the right classification and codification system, to cleaning data and eliminating duplication.

Panemu, as your best partner, providesSpares Cataloguing System (SCS) that can assist you in implementing these strategies. With SCS, you can optimize the use of spare parts, reduce operational costs and increase company productivity.

Visit to get to know us further and to get more information about SCS and implement what Panemu has to offer.

Immediately contact us by telephone or WhatsApp at 081215902011 for further consultation. Panemu is ready to become your trusted partner in reliable spare parts management.